MS Office
Lesley Greenan
Marketing & Recruitment Manager
Thessaloniki
Summary
A results-driven administrative professional with extensive experience in PR & Marketing management, recruitment, finance, and office administration across international settings. Proven expertise in coordinating complex calendars, managing remote teams, executing administrative functions, and optimizing operational processes. Adept at leveraging strong communication skills to collaborate with diverse stakeholders and deliver exceptional results. Oversee well-organized and efficient office operations by balancing organizational targets with compliance and employee demands. Focused on maximizing resource utilization and enhancing performance with forward-thinking approaches.
Overview
24
24
years of professional experience
2
2
Languages
4
4
years of post-secondary education
Work History
Marketing & Recruitment Manager
Critical Future
London
03.2018 - Current
- Streamlined the recruitment process by implementing a centralized applicant tracking system, reducing time-to-hire and improving candidate experience.
- Analyzed recruitment metrics regularly to identify areas of opportunity for improvement, implementing necessary adjustments to enhance overall performance.
- Developed comprehensive job descriptions for various positions, attracting high-quality candidates and ensuring a smooth onboarding process.
- Created a positive candidate experience by maintaining transparent communication and providing timely feedback throughout the recruitment process.
- Leveraged social media platforms effectively for promoting open positions among targeted audiences, increasing online visibility of job opportunities significantly.
- Conducted thorough interviews and assessments to identify top talent, ultimately increasing employee retention rates within the company.
- Mentored junior team members, providing guidance and support to foster professional growth and skill development within the marketing department.
- Managed social media accounts for optimal audience engagement and increased online presence.
- Recruited and hired capable team members to add value and diverse skills set to marketing department.
- Used data analytics to track lead generation campaigns and improve quality.
- Maintained documentation, detailing assignments, in-progress work and completed project milestones.
Assistant to the Head of Finance
Eurofound
Dublin
07.2012 - 07.2016
- Optimized resource usage by managing inventory levels, ordering supplies, and maintaining equipment functionality.
- Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
- Assisted managers in decision-making processes based on thorough research and analysis of available data.
- Streamlined office operations for enhanced productivity with organized filing systems and task prioritization.
- Collaborated effectively with cross-functional teams to achieve shared goals in a timely manner.
- Safeguarded sensitive information through proper documentation handling, data entry, and record maintenance procedures.
- Demonstrated adaptability by quickly mastering new software applications as needed for various tasksprojects.
- Facilitated smooth project execution by managing deadlines, resources allocation, and progress updates.
- Boosted customer satisfaction by promptly addressing inquiries and resolving issues professionally.
- Enhanced team communication through effective scheduling, meeting coordination, and correspondence management.
- Answered incoming phone calls to process requests, transfer calls, or relay messages to appropriate personnel.
- Updated database of contacts and resources for company-wide distribution.
- Offered technical support and troubleshot issues to enhance office productivity.
- Reviewed and edited documents for accuracy, grammar and clarity.
- Collected and input timesheet data into automated accounting system and processed labor corrections.
- Created and distributed agendas for meetings and conference calls as part of meeting preparation.
- Prepared PowerPoint presentations for senior-level staff with attention to detail.
- Developed and maintained filing systems to facilitate easy access to information.
- Managed calendars and coordinated travel arrangements and accommodation for senior-level staff to optimize schedules.
- Trained employees on finance policies and procedures.
- Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
- Generated financial and operational reports to assist management with business strategy.
- Utilized financial software to prepare consolidated financial statements.
- Prepared internal and regulatory financial reports, balance sheets and income statements.
- Conducted financial due diligence on potential investments and acquisitions.
- Complied with established internal controls and policies.
IT Administrative Assistant
The European Agency For Reconstruction
Thessaloniki
03.2005 - 12.2008
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Maintained up-to-date knowledge of industry best practices and office software updates to maximize efficiency in administrative tasks.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Contributed to cost reduction efforts by identifying opportunities for process improvements and negotiating vendor contracts.
- Enhanced office efficiency by streamlining administrative processes and implementing organizational systems.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Facilitated collaboration within the team by organizing regular meetings, maintaining meeting minutes, and tracking project progress.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
- Managed department budgets and generated financial reports for management review.
- Assisted coworkers and staff members with special tasks on daily basis.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Project Manager
Onyx Marketing Group
Toronto
03.2000 - 03.2003
- Facilitated change management processes within organizations by effectively communicating benefits of new systems or processes being introduced during projects.
- Developed strong relationships with stakeholders through regular communication updates, fostering trust and confidence in the team''s ability to deliver results.
- Created accurate budgets based on resource requirements, allowing for optimal allocation of funds across all aspects of the projects.
- Implemented continuous improvement initiatives to optimize project outcomes while maintaining costeffectiveness.
- Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results.
- Coordinated cross-functional teams and resolved conflicts, maintaining a positive work environment throughout the project lifecycle.
- Enhanced overall project success by conducting thorough post-project evaluations and incorporating lessons learned into future efforts.
- Mentored junior team members in project management best practices to enhance their skills and contribute to better overall performance.
- Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
- Managed projects from procurement to commission.
- Met project deadlines without sacrificing build quality or workplace safety.
- Planned, designed, and scheduled phases for large projects.
- Identified plans and resources required to meet project goals and objectives.
- Developed and initiated projects, managed costs, and monitored performance.
- Achieved project deadlines by coordinating with contractors to manage performance.
- Provided detailed project status updates to stakeholders and executive management.
- Prepared and submitted project invoices for review and approval.
- Coordinated with cross-functional teams to resolve project issues and mitigate risks.
- Coordinated material procurement and required services for projects within budget requirements.
- Provided detailed technical and operational direction in project challenges, consistently meeting deliverables according to deadlines.
- Sourced, vetted and managed vendors needed to accomplish project goals.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Maintained open communication by presenting regular updates on project status to customers.
- Reported regularly to managers on project budget, progress, and technical problems.
- Verified quality of deliverables and conformance to specifications before submitting to clients.
Education
High School Diploma -
North Albion Collegiate Institute
Toronto 06.1984 - 09.1988
Associate of Marketing - Marketing
Ashworth College
Online 02.2024 - Current
Skills
Social Media Recruiting
Interviewing skills
Interviewing abilities
Applicant Tracking Systems
Candidate Sourcing
Job Posting Optimization
Recruitment Marketing
Lead Generation
Digital Marketing
Social Media Marketing
Social Media Platforms
Public and Media Relations
Customer Relationship Management (CRM)
Marketing Analytics
Staff Management
Marketing campaigns
Project Management
Software
Google Suite
ABAC
Data Entry
Interests
Reiki
Continual learning
Holistic Therapies
Chinese Medicine
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Associate of Marketing - Marketing
Ashworth College
02.2024 - Current
Marketing & Recruitment Manager
Critical Future
03.2018 - Current
Assistant to the Head of Finance
Eurofound
07.2012 - 07.2016
IT Administrative Assistant
The European Agency For Reconstruction
03.2005 - 12.2008
Project Manager
Onyx Marketing Group
03.2000 - 03.2003
High School Diploma -
North Albion Collegiate Institute
06.1984 - 09.1988